THE MAINE QBS COUNCIL BYLAWS
LAST AMENDED: APRIL 2, 1998
ARTICLE 1 - NAME
The name of this entity shall be the Maine QBS Council, hereinafter referred to as the Council.
ARTICLE II -PURPOSE
The purpose of the Council is to increase awareness, understanding, voluntary use and support of Qualifications Based Selection (QBS) of design services by local municipalities, state governmental agencies and other public bodies through an on-going educational process. The process shall be called the QBS Program.
ARTICLE III - COMPOSITION
The membership of the Council shall consist of the entire membership of the three sponsoring organizations; namely, the American Institute of Architects – Maine Chapter, the American Council of Engineering Companies – Maine Chapter and the Maine Society of Professional Engineers.
ARTICLE IV - ADMINISTRATION
The Maine QBS Program shall be administered by a Board of Directors, hereinafter referred to as the Board. The Board will operate consistent with all sponsoring organizations' antitrust policies and Department of Justice consent decrees.
ARTICLE V - STRUCTURE
The membership of the Board shall consist of six members: with equal representation from each of the three sponsoring organizations. Each member shall promote and support the purposes and goals of the QBS Council. Members of the Board shall serve for one year or at the pleasure of the appointing body. The Board may, at its own discretion, appoint representatives from other organizations, to serve as non-voting members.
ARTICLE VI - POWERS AND DUTIES
The Board shall have the power and duty to administer the Program to the extent that the broad objectives of the Statement of Purpose are fulfilled. The duties shall include, but shall not be limited to the following: to develop and maintain an annual action plan and supporting budget; to retain such consulting services as are considered by the Board to be necessary to carry out the program objectives; to receive and oversee the expenditure of operating funds; to file such periodic reports as may be required by the sponsoring organizations, both locally and nationally; and such other duties as may be deemed necessary.
ARTICLE VII - OFFICERS
The Board shall, from among its own members, elect two co-chairpersons and a secretary/treasurer who shall assume the normal duties of such offices. All or part of the duties of the secretary/treasurer may, with Board approval, be delegated to others. The terms of the officers shall be for one year.
ARTICLE VIII - MEETINGS
It shall be the policy of the Board to meet at least quarterly at a time and place to be determined by the chair. Written notice of the meetings shall be sent to each Board member at least seven days prior to the meeting. Additional meetings may be called, as necessary, by a chairperson.
ARTICLE IX - BOARD ACTIONS
Actions taken by the Board shall be by an affirmative vote of the majority of those present and voting. A quorum shall consist of a majority of the members of the Board, so long as at least one members of each sponsoring organization is present.
ARTICLE X - AMENDMENTS
These Bylaws may be amended by a two-thirds vote of the membership of the Board, provides that at least thirty (30) days prior notice is given to each Board member.
NOTE: Since inception of the QBS Council, the duties of the Secretary have been assigned to the "Facilitator".